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How to plan your week fast, and save it as an image or PDF

Guide · Updated

Type plans such as “Gym 7am tue” and the weekly planner reads the day and time for you. Switch between week and month, tick plans off, and download the result as a PNG or A4 PDF.

Open the Weekly planner Free, in your browser, nothing uploaded.

A good week plan is one you can see at a glance. The weekly planner is built for that: you type what you need to do, the page reads the day and the time from your words, and the week lays itself out in columns. For a team’s shifts, a shift scheduler is the better fit. For dates that come from money, such as rent or a card payment, put them on the bill calendar.

What it is

The planner is a week-and-month calendar with one special feature: the quick-add box. Instead of clicking through a form, you type a short line and press Enter. The planner looks for two things in that line:

  • A time, such as 7am, 14:00, or a range such as 9-9:15am.
  • A day, such as mon, fri, or words such as today and tomorrow.

Whatever is left becomes the name of the plan. So Gym 7am tue becomes “Gym” at 7:00 am on Tuesday of the week you are looking at.

Plans in a day are sorted by time. Plans without a time, such as “Pay rent”, sit at the top of the day. Each plan can have a colour, which helps you spot work among personal plans at a glance.

The planner keeps your plans in the browser’s own storage on the device you use, so there is no sign-in. The price of that is that another phone or laptop starts empty, and wiping the browser’s site data erases the plans.

How to use it

  1. Click in the quick-add box and type a plan, such as Team call 10-11am thu. Press Enter.
  2. Check that the plan landed on the right day. If it did not, click it and change the day, the time or the text.
  3. Use Week for the seven-day view, or Month for the whole month. On a phone the week stacks one day under another.
  4. Tap the small circle in front of a plan when you have done it. The plan stays on the page, but is marked as done.
  5. Open Settings to set a title for the download, such as “Exam week”, and choose whether weeks start on Monday, Sunday or Saturday.
  6. Press Download image for a PNG, or Download PDF for an A4 landscape page.

A worked example

Mei is a student with a heavy exam week. She types these lines one after another, pressing Enter after each:

  • Revision 4-6pm mon (2 hours)
  • Revision 4-6pm tue (2 hours)
  • Revision 4-6pm wed (2 hours)
  • Study group 7-8:30pm wed (1.5 hours)
  • Maths paper 9-12pm fri (3 hours, read as 9 am to 12 pm)
  • Pay rent mon (no time, so it sits at the top of Monday)

Adding up the timed plans gives 2 + 2 + 2 + 1.5 + 3 = 10.5 hours of study in the week. Mei colours the maths paper red so it stands out, sets the title to “Exam week”, and starts the week on Monday. She presses Download image and sends the PNG to her study group. Later in the week she ticks off each revision session as she finishes it.

Where it is used

  • Students planning revision, practicals and deadlines around a timetable.
  • Families sharing one printed week on the fridge, using the PDF.
  • Freelancers and small teams who want a simple view of meetings and deliverables without a paid calendar.
  • Volunteers and clubs that send a weekly list of sessions to members as a picture.
  • Anyone building a routine, who can see how many gym or study sessions fit into a week before committing to them.

Common mistakes

  1. Typing a plan without a day. It may land on a day you did not mean. Check the column after each entry.
  2. Trusting one copy only. Plans live in one browser. Download a PNG or PDF of anything you need to keep, especially before clearing browser data.
  3. Expecting it to sync. A plan added on your laptop will not appear on your phone. Use the download to move it across.
  4. Using a shared computer. Anyone who uses the same browser can see your plans. Open Settings and press Clear this week before you leave a shared device.
  5. Putting too much in one day. Long lists are hard to read. Use the colours and the time sort to split a crowded day, or move a few plans to another day.

Questions people ask

What does a range like 11-1pm mean? The planner reads it as 11 am to 1 pm, because 11 pm to 1 pm would run backwards. If you want 9 pm to 11 pm, write 9-11pm. Always type am or pm on a range, since a bare 9-12 is not read as a time.

Can I put a plan on a day outside the week I am looking at? Day words such as fri choose a day in the week on screen. To reach another week, use the arrows first, or click + Add under a day to use the full form with its date field.

How do I empty a week? Open Settings and press Clear this week. Download the week first if you may want it back.

Tools in this article

Weekly planner #T5 A clean week and month planner with times and colours. Type “Gym 7am tue” to add a plan, then download the week or month as an image or PDF in one click. Shift scheduler #T174 Make a weekly or monthly staff rota for a team of 5 or 500. List your staff, set your shifts, press Fill and adjust by tapping. Download it as an editable Excel or Word file, a PDF or an image with the columns you choose. No sign-up, nothing uploaded. Bill calendar #T24 Put your rent, bills, subscriptions and pay days on a calendar once. Repeating items fill in every month, you tick what you have paid, and a running balance warns you before money runs short.

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